What actually comes with you from Granola

Nothing moves automatically. Coii AudioNotes has no Granola importer and never will — the two apps keep notes in incompatible shapes, and pretending otherwise would mean silently dropping fields on the way in. What you get instead is a straight description of what Granola will hand you, what a fresh start on the new app looks like, and the one sequencing mistake that turns a cancelled subscription into a smaller export than you meant to make.

What Granola will actually export, and what it will not

Granola's own help center article on exporting notes describes one path: Settings, then Profile, then Generate CSV. Granola emails a CSV file within a few hours. The file has one row per meeting, with columns for the title, the note summary, the transcript, and a few other basic fields. The link in the email is valid for 24 hours, and you can request one export per account per day.

Three limits are worth knowing before you rely on it:

• Only notes with a summary are included. A meeting Granola recorded but nobody ever generated a summary for, or one that has since been deleted, is left out. If there is a call you need and its note is still blank, open it and let Granola summarise it before you export.
• It is your notes, not everyone's. On a shared workspace, each person's export contains only the meetings they themselves attended or created. Nobody, including an admin, can export a colleague's notes on their behalf — except on Enterprise, where export can be disabled workspace-wide and re-enabled only by an admin.
• It is a CSV, not a folder of files. The transcript lives inside a column of a spreadsheet row, so reading one meeting back comfortably usually means opening the file in a spreadsheet application rather than a text editor, and copying the cell you want.

The row that trips people up is the audio. Granola's export is text — the summary and the transcript — not the recording itself. If a call needs the actual audio kept, that has to be handled before you cancel, through whatever retention Granola's own account settings allow at the time, because the CSV will not carry it.

Reading the CSV without losing your place

A CSV with a hundred rows and a transcript column is not pleasant in a text editor — lines wrap badly, and a transcript with commas in it can visually split across what looks like new columns even though the file itself is correctly quoted. Opening it in a spreadsheet application and widening the transcript column, or filtering by title, is the difference between a usable archive and a file you save once and never open again. If you plan to keep searching this archive for more than a week or two, it is worth spending ten minutes turning the rows you actually care about into separate text files named by date and title — the CSV survives as the backup, and the files become the thing you actually reach for.

This matters more if Granola was a team plan rather than a solo one. Each person's export is their own meetings only, so a team moving off Granola together needs one export per person, run before anyone's seat is removed — not a single admin export at the end, because Granola's own policy is that nobody, workspace admins included, can export someone else's notes on their behalf outside Enterprise. Coordinate the export before the cancellation conversation happens, not after, because a removed seat cannot generate one retroactively.

Why nothing imports automatically

Granola's note is built around a live session — the app watching your calendar, capturing while a meeting runs, and writing a summary in its own format from its own model. Coii AudioNotes starts from a recording made on your own Mac and writes its summary from that, on the machine, whether or not the network is reachable at all. Those are different starting points, and an importer that pretended to bridge them would have to invent details about speaker turns and timing that the CSV genuinely does not carry — a false transcript is worse than an honest gap.

What actually works is treating the CSV as an archive you keep, and Coii AudioNotes as where new meetings start being recorded. The two coexist: old material stays searchable in the spreadsheet, new material accumulates as recordings and transcripts in a folder on your Mac.

The order that avoids losing anything

1. Export before you touch the subscription. Settings → Profile → Generate CSV, in Granola, while the account is still active. Enterprise admins should confirm the "Allow exporting data" setting is on for the workspace first, since it can be switched off there.
2. Open the email within its 24-hour window and save the CSV somewhere permanent — not the downloads folder you clear out every month.
3. Check the row count against what you expect. If a meeting that mattered is missing, it is very likely one that never got a summary generated; go back into Granola and generate one before the account closes, then export again the next day.
4. Decide what to do with audio you still need. The CSV will not have it. Anything with a legal, clinical or contractual reason to keep the original recording has to be pulled separately, on Granola's terms, before cancellation.
5. Cancel on your own schedule, once the export is confirmed and saved.
6. Start recording new meetings in Coii AudioNotes. There is a 30-day trial with every feature unlocked, no card and no account, so the switch costs nothing to try before the subscription actually lapses.

What changes going forward

The biggest adjustment is not technical, it is the moment recording starts. Granola opens against your calendar and expects to know what a meeting is before it begins. Coii AudioNotes expects you to press record, because it has no calendar integration and never will — there is no account for a calendar to connect to. That is a few seconds of friction a handful of times a day for the first week, and it is the actual reason people drift back to a subscription rather than any missing feature.

What you gain is what the CSV export was already hinting at: once a recording happens in Coii AudioNotes, the transcript and the minutes are files in a folder you chose, on the disk you already back up, from the moment they are made — not something you have to remember to export later, because there is nothing on a remote server to lose access to in the first place.

What the first week on Coii AudioNotes actually looks like

The habit change is smaller than it sounds if you name it in advance rather than discovering it mid-call. Granola's calendar integration means it already knows a meeting is coming; here, the first few days are mostly remembering to press record before the other person says hello, not after. A sticky note on the laptop lid or a shortcut mapped to a key you already reach for solves this faster than any setting would.

The second adjustment is that there is no assistant summarising in the background while you half-watch it happen. The summary is generated after the recording stops, so the first few meetings are worth a minute of checking the minutes against what you remember before you trust them fully — the same discipline anyone reasonably applies to a new tool doing something a previous one already did well. By the second week this stops being a conscious check and becomes exactly as automatic as Granola once was, just running on the machine instead of a server.

None of this is a criticism of the habit Granola built — a subscription that starts recording on its own is a genuinely lower-friction way to work, and a meeting notes app on the Mac built around manual start is a deliberate trade against that, not an oversight. Go in expecting the trade and it costs a week; go in expecting parity and it looks like a step backward for longer than it actually is.

The questions worth answering before you export

Who actually reads these notes later? If the honest answer is "nobody, in practice" for most meetings, the CSV export is mostly an insurance policy — worth doing once, thoroughly, and then set aside. If the answer is "I search last quarter's calls constantly," that habit is the single hardest thing to give up, because Granola's cross-meeting chat searches everything at once and Coii AudioNotes answers questions about one meeting's own transcript and notes, not a whole archive. Know which kind of user you are before switching, because it changes how much the CSV needs to stay usable rather than merely existing.

Does the team's workflow assume Granola specifically, or just "some notetaker"? A team where the note lands in Notion automatically and someone downstream expects it there has built a process around Granola's integrations specifically, and that process breaks the day the subscription ends, independent of which replacement gets chosen. A team that just wants a written record of what was said and decided is choosing between two ways to get the same output, and the switch is much smaller than it looks from the outside.

Is the audio itself ever going to matter? For most meetings, the summary is what gets referenced again and the recording is never opened. For the handful where an exact wording, a tone, or a specific commitment might later be disputed, the recording is what actually settles it, and it is the one thing Granola's CSV does not carry at all. If any meeting in Granola's history fits that description, that is the one to handle specially, on Granola's own terms, before the account closes.

What this does not solve

If the reason you are leaving is that Granola's price went up, or that a security review flagged a cloud notetaker, moving to Coii AudioNotes solves that specific problem and nothing else. It does not give you Granola's cross-meeting chat, its Notion or Slack integrations, its shared team folders, or a phone app — Granola has all of those and Coii AudioNotes has none of them. If those are why the team adopted Granola in the first place, read that comparison before committing to a switch, because the honest answer for a team that lives in Notion and Slack is often to stay.

What Coii AudioNotes solves is narrower and specific: the recording, the transcript and the summary staying on the Mac that made them, for $19 once rather than a per-seat month that keeps renewing. If that is the actual reason the export button got clicked, the rest of this page is the whole path there.

Compare the two products in full at Coii AudioNotes vs Granola, see other tools worth weighing at the best Granola alternatives, or check whether Granola actually works offline and what a Granola subscription costs if price is part of the decision. When the export is saved, download Coii AudioNotes and start the trial on the next real meeting rather than a test recording — that is the one that shows whether the habit change is worth it.