Buy Notta if the meeting has to be transcribed in one language and read in another, if the transcript has to reach Salesforce or HubSpot without anyone retyping it, if you need the same archive on a phone and a laptop and a browser, or if anyone on the team is on Windows. Buy Coii AudioNotes if the reason you are reading a comparison page is that you do not want the audio leaving the machine it was recorded on — it is macOS only, it has no integrations, and it is $19 USD once instead of $97.99 a year.
Those two sentences are the whole answer. What follows is the evidence, the prices as they stood on 3 September 2026, and the several rows where Notta is simply the better tool.
What Notta charges, checked today
Straight from the Notta pricing page, read on 3 September 2026 with the annual toggle selected, which is the one the page opens on and the one the headline figures describe.
| Notta plan | Price | Transcription | Per recording |
|---|---|---|---|
| Free | $0 | 120 minutes a month | up to 3 minutes |
| Pro | $8.17/month, total $97.99 a year | 1,800 minutes a month | up to 5 hours |
| Business | $16.67/month, total $199.99 a year | unlimited | up to 5 hours |
| Enterprise | custom, from 51 seats | customised | up to 5 hours |
Two add-ons sit beside those: monolingual translation at $6 a month billed annually, and bilingual transcription and translation at $9 a month. Notta Brain credits are sold separately again, at $93.59 a year for 8,000 credits a month.
Coii AudioNotes is $19 USD, once. Three of your own Macs on the licence, updates included, nothing that renews and nothing to cancel. Before that there are thirty days of the entire app with no card and no account, which is worth taking literally: there is no sign-up step, so there is no list to be removed from afterwards.
The three-minute ceiling is the number to look at first
Notta's free tier is generous on the headline and specific underneath. 120 transcription minutes a month is two hours, which sounds like a fair trial. The row directly below it says up to 3 minutes per conversation.
That is not a criticism — free tiers are shaped to demonstrate rather than to serve, and Notta is unusually clear about its own limits. But it changes what the free plan is for. You cannot evaluate a meeting notetaker on three-minute recordings, because everything that makes a real meeting hard happens after minute four: the second speaker who joins late, the tangent that turns out to matter, the decision that gets made and then quietly revised. The free tier tells you whether the transcription is accurate. It cannot tell you whether the summaries are any good.
The other row worth reading before you commit is the export one. On the plan comparison, "Export transcripts" appears under what Pro adds to Free. If you plan to keep your own copies, that is a paid feature rather than a default.
Coii AudioNotes has no tiers to compare, which removes this whole class of question. The trial is the complete app for thirty days: every meeting, any length, the same transcription and the same minutes you would get after paying. The only thing that changes on day thirty-one is that you decide.
Two ways Notta records, and one thing both have in common
Notta is explicit about offering both approaches, and it is worth knowing which one you have switched on before a client call rather than after.
Its home page advertises an online meeting recorder that works by sending a bot into the call, described plainly as recording via a bot that joins. Alongside it sits the bot-free recorder, where Notta Desktop records directly from your device — no bot joins, and no extra name appears in the participant list. That page explains how: it captures system audio rather than integrating with meeting APIs, which is why it lists forty-plus applications it works with, including Zoom, Google Meet, Microsoft Teams, Slack huddles, Webex, Discord and WhatsApp Desktop. It auto-detects when a meeting starts and offers to record.
That is a well-built feature and it removes the most visible objection to a notetaker. What it does not change is the destination. Notta's security page says the company hosts all its software on Amazon Web Services, with data encrypted in transit using TLS 1.2 and at rest with AES-256. Encrypted and hosted are both true at once. The recording is protected on the way to a server and while it sits there; there is still a server, because a workspace you can reach from a phone, a browser and two laptops is not a thing that can exist without one.
Coii AudioNotes has no mode to choose because it has nowhere to send anything. It records the microphone and the system audio as two separate tracks, transcribes them on the Mac segment by segment while the meeting is still running, and writes the minutes with a language model bundled inside the app. There is no bot, and there is also no upload, no queue and no account.
The table
| Notta | Coii AudioNotes | |
|---|---|---|
| Price | $8.17/mo Pro, $16.67/mo Business, billed annually | $19 once |
| Billing | subscription, per seat | one purchase, 3 Macs |
| Free tier | 120 min/month, 3 min per conversation | 30-day full trial, no card |
| Platforms | web, Mac, Windows, iOS, Android, Chrome extension | macOS 13+ only — we lose |
| Bot in the call | optional; bot mode and desktop mode both offered | never |
| Where audio goes | Notta's AWS-hosted service | stays on the Mac |
| Works offline | no — it is a hosted service | yes, including the minutes |
| Speakers | speaker identification | voice prints |
| Translation | paid add-ons, monolingual and bilingual | none — we lose |
| Integrations | Salesforce, HubSpot, Slack, Notion, Zapier, calendars, Drive, more | none — we lose |
| Sharing | workspaces, snippets, password-protected links | none — we lose |
| Mobile | iOS and Android | none — we lose |
Five losses on thirteen rows, and they are not small ones. Read on before deciding the two remaining rows outweigh them, because for a great many people they do not.
Where Notta is the better product
It goes where you go. Notta lists a web app, mobile apps for iOS and Android, Mac and Windows desktop apps, and a Chrome extension, with transcripts syncing across devices. Coii AudioNotes runs on macOS 13 Ventura or later and that is the end of the list. If you record on a phone in a corridor as often as at a desk, this comparison is already over.
It speaks more languages than you do. The add-ons are real products: real-time monolingual translation and bilingual transcription with translation, both metered and both priced. Notta's interface itself is offered in more than twenty languages. Coii AudioNotes does not translate anything and does not caption anything live.
It puts the meeting where the work is. The integrations list on the pricing page runs to Zoom, Outlook and Google calendars, Notion, Zapier, Slack, Microsoft Teams, Webex, Box, Google Drive, SharePoint, Dropbox, OneDrive, and CRM connections including Salesforce, HubSpot, Pipedrive, Zoho CRM, Zendesk Sell, Salesflare and Freshsales. Coii AudioNotes connects to nothing. If a call has to land against a record automatically, Notta does that and this app does not.
It works for a team. Business adds a collaborative workspace, usage reports and advanced data security controls; Enterprise adds SAML SSO, audit logs, IP restriction and full data access control. One Coii AudioNotes licence is one person on up to three of their own Macs. There is no admin console because there is nobody to administer.
Unlimited transcription exists at a price. Notta Business removes the monthly minute cap entirely. If you are recording six hours a day, that is a real answer to a real problem.
Where this one is the better product
Nothing is uploaded. Not the audio, not the transcript, not the summary. This is the row that cannot be matched by changing a setting, because it is not a setting — there is no upload path in the app. For a founder's board call, a client engagement under an NDA, an internal conversation about a person, or an interview somebody agreed to on the understanding that it stayed between you, the difference between encrypted on a vendor's servers and never sent is the difference the reader came here for.
What we will not tell you is that this makes anything compliant. It does not. Coii AudioNotes claims no certification of any kind — no SOC 2, no ISO 27001, no HIPAA. Notta advertises several and has evidently done the work to get them. What is true and checkable about this app is the behaviour: it uploads nothing, and its only network traffic is activating your licence and a clock check when it launches. Take that description to whoever signs off on tooling where you work. That conversation was going to happen either way, and it is a shorter one when the answer to "where is the data" is "on the laptop".
It finishes the job with the network off. This is the part people expect to lose and do not. The transcription runs on your Mac, and so does the summary, because the language model is bundled with the app rather than called over the wire. A hosted notetaker on a flight or a bad hotel connection records audio and owes you notes later. This one hands you minutes before you have stood up.
Decisions
- Stay on the current contract through Q1 and re-tender in February.
- Security questionnaire goes out before any pilot starts.
Actions
- Priya to circulate the two shortlisted quotes by Thursday.
Open questions
- Who owns the migration if we do switch — us or their team?
The arithmetic. One Notta Pro seat is $97.99 a year. Three years is $293.97, and Business over the same period is $599.97. Coii AudioNotes is $19, and there is no second year to add. That gap is not a presentation trick — it is the difference between buying software and renting a service, and the service is doing things for you in the meantime that the software is not. The question is whether those things are things you need.
What switching actually costs
Your Notta archive is yours to take out, and you should. Export what matters while the subscription is live rather than after it lapses — the download rows on Notta's plan comparison are the ones to look at, and note again that transcript export is a Pro feature rather than a free one. Coii AudioNotes cannot import a Notta workspace. Nothing here will pull your history across, and any page that promised otherwise would be selling you a feature that does not exist.
The habit costs about a week. Notta Desktop notices a meeting starting and offers to record it. Coii AudioNotes expects you to press record. That is a small friction several times a day at first, and it is the single most common reason somebody drifts back to an automatic tool.
Two things go away and you will feel both. No phone. No shared link to send someone afterwards. If either of those is load-bearing in how you work, the $19 is not the saving it looks like.
One thing arrives that is hard to price. The recordings stop being an account you have to keep paying to read. They are files on a disk you own, and they will still open in five years, because nothing but the filesystem is between you and them.
On an older Mac
Notta does the heavy lifting on its own infrastructure, so the age of your laptop is close to irrelevant; your connection is the constraint. Coii AudioNotes does the transcription and the summary on your machine, so your machine is the constraint. On Apple Silicon the transcript keeps pace with the conversation and the minutes appear shortly after you stop. On an older Intel Mac it works, and the summary takes longer once the call has ended.
That is the honest shape of local processing: nothing uploaded and nothing needed from the network, paid for in CPU time and battery. If your Mac predates Apple Silicon, spend the thirty days on real meetings at real length rather than on a two-minute test, because the two-minute test tells you nothing about either.
What neither of them does
Neither one answers the consent question, and neither should. Whether you may record a particular call depends on where everybody on it is sitting, and one-party and all-party consent are genuinely different regimes rather than degrees of the same rule. Nothing on this page is advice about your situation; that comes from somebody qualified to give it. What these two tools change is the narrower and more answerable question of who else ends up holding the audio afterwards.
Neither is a live captioning service for a room, and neither does simultaneous interpretation for an audience — Notta's translation add-ons work on the recording and the transcript rather than as a service to a hall of people.
Neither will fix a recording made in the wrong place. If the microphone was pointing at a laptop fan for forty minutes, both produce an accurate transcript of a laptop fan. That is worth a minute of setup on the first call rather than a week of blaming the software.
Who should buy which
Buy Notta if meetings have to be transcribed in one language and read in another; if the notes must reach a CRM without a human step; if you record on a phone as often as at a desk; if a colleague on Windows needs the same archive; if a team searches one shared workspace; or if six hours of recording a day makes unlimited transcription worth two hundred dollars.
Buy Coii AudioNotes if you are the only person who needs these recordings; if the reason you are shopping is that a hosted archive is the thing you are trying to avoid; if you want finished minutes on a plane rather than a queued job; if your Mac is the only machine involved; and if $19 once fits how you would rather buy software than a seat billed every year.
And there is a third answer that costs nothing. For one meeting a week, the Voice Memos app already on your Mac plus five minutes of typing is enough — the comparison with Voice Memos is worth reading before you spend anything at all. Every paid tool on this page starts earning its price around the fourth call in a day, or the first time nobody could remember what was agreed and it mattered.
If Notta is one of several tabs open right now, Otter and Fireflies are the closest comparisons to it among the hosted tools, Granola is the strongest of the ones that skip the bot, Descript is where you end up if the recording is going to be edited afterwards, and MacWhisper is the other Mac app that does all of this locally. The library has the rest, and the thirty days start whenever you want them to.